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Submit an RFP

Let us help make planning easy.

Submit an RFP

LET US MAKE PLANNING EASY

Planning a meeting in The Woodlands? Our team will help you find the perfect venue, suppliers and more to make planning your meeting easy. Send us your meeting details below to begin.

CONTACT INFORMATION

FIRST NAME*:

LAST NAME*:

JOB TITLE*:

ORGANIZATION / COMPANY*:

WORK PHONE*:

CELL PHONE:

ADDRESS*:

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CITY*:

STATE / PROVINCE*:

ZIP CODE*:

COUNTRY*:

HOW DO YOU PREFER TO BE CONTACTED?*:

EMAIL SIGNUP

EMAIL*:

Your email is only used for Visit The Woodlands purposes. We will never sell or share your information.

SEND EMAIL*:

Yes No

By choosing yes, you agree to receive emails from Visit The Woodlands.

MEETINGS NEWSLETTER SIGNUP*:

Yes No

MEETING INFORMATION

MEETING NAME*:

WEBSITE:

If your company / organization has a website, please include it here.

ANTICIPATED NUMBER OF ATTENDEES*:

HOTEL ROOMS NEEDED*:

START DATE*:

END DATE*:

ARE YOUR DATES FLEXIBLE?*:

Yes No

IF YES, PLEASE LIST ALTERNATIVE DATES:

MEETING HISTORY:

Please include the year, property and city of your previous meeting or event.

WILL YOU REQUIRE FOOD & BEVERAGE FOR YOUR EVENT?*:

Yes No

IF YES, PLEASE ENTER A BRIEF DESCRIPTION:

WILL YOU REQUIRE MEETING SPACE FOR YOUR EVENT?*:

IF YES, PLEASE ENTER A BRIEF DESCRIPTION:

ADDITIONAL INFORMATION

WOULD YOU LIKE US TO MAIL YOU A MEETING PLANNER GUIDE?*:

Yes No

Please verify your address above is correct prior to submitting the form.

OTHER CITIES & HOTELS UNDER CONSIDERATION:

PROPOSAL RESPONSE DATE*:

DECISION DATE*:

RFP SUBMISSION:

If you have your own RFP, please attach it here.

ACKNOWLEDGEMENT

A Visit The Woodlands Sales Team Member will reach out to you within 24-48 hours to get your process started. Please note that a typical turnaround timeframe from local hotels can be between 3-5 business days to send over a formal proposal.

I ACKNOWLEDGE*:

Yes No

* Indicates a required field.

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This is a place that stays with you. WE HEAR THAT A LOT.

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