The Woodlands is open for business, but the health and safety of our community remains our top priority. Travel confidently knowing our local businesses are doing everything they can to serve our visitors and our community in the safest way possible.

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Servicing Guidelines

Read below to see what your group qualifies for!

Servicing Guidelines

VISIT THE WOODLANDS

To facilitate the aspects of arranging your event and to ensure the quality of its success, Visit The Woodlands offers a wide range of services to meet your needs. The following complimentary services are determined by the number of room nights contracted for your convention or event. Continue reading below to see what your group qualifies for!

1-5 ROOM NIGHTS
  • Welcome bags (2 per peak room night)
  • Show Your Badge Program coordination
  • Provide informational pieces for registration table to include maps and area brochures
  • Pre-event servicing survey to customize servicing options
  • Access to promotional videos, photos, and vendor list
51 - 100 ROOM NIGHTS
  • All of the above
  • Printed Visitor Guides and collateral 
  • 1 VIP bag per 50 room nights used
101-200 ROOM NIGHTS
  • All of the above
  • Arrangement of Visit The Woodlands Executive for official welcome
  • Welcome Booth (1 hour per 50 room nights used)
  • Visit The Woodlands microsite for attendees
201-300 ROOM NIGHTS
  • All of the above
  • 1 Meeting planner gift basket
  • Customized Visit The Woodlands microsite for attendees
300+ ROOM NIGHTS
  • All of the above
  • 2 Meeting planner gift baskets
  • Prepare and distribute Press Release (planner to provide needed information)

** Number of promotional items and welcome bags should not exceed total attendance. Visit The Woodlands reserves the right to modify offerings. 

Submit a servicing request to get started.

Servicing Contact

ASHLEY FENNER, CTA Sales and Servicing Coordinator

Ashley works within the Sales Department to promote The Woodlands to businesses, associations, and various groups for meetings and events in The Woodlands.