Do you want to host a meeting that everyone will be talking about? The Woodlands Convention and Visitors Bureau (dba: Visit The Woodlands) is an excellent resource when it comes to planning a memorable event. From booking the hotel that best suits your needs to coordinating unforgettable teambuilding activities, this FREE service ensures your guests will want to return year after year!

In The Pink Luncheon in The Woodlands, Texas at The Woodlands Waterway Marriott Hotel and Convention Center, 2022

The Woodlands Waterway Marriott Hotel & Convention Center

The Waterway Marriott

The Woodlands Resort

The Woodlands Resort

The Westin at The Woodlands

The Westin

The Embassy Suites by Hilton at Hughes Landing.

Embassy Suites

HOTEL SELECTION

The minute you know about an upcoming meeting or convention, call Visit The Woodlands! If you submit a request for proposals (RFPs), they can collect responses from local hotels and venues as well as offer recommendations based on your needs—saving you valuable time and energy. Once you've narrowed down your choices, join the sales team for a site tour so you can experience The Woodlands for yourself!

Insider Tip: Ask if you qualify for any group perks or incentive funds as these could offset the cost of bookings, transportation, and more.

 

RESTAURANTS & DINING

Visit The Woodlands isn't just a trusted resource on hotels. They know that hosting a good meeting means you also need good food! Are you looking for unique catering services or specialty dessert options? Do you prefer to see the town by dining offsite? Whatever your flavor, Visit The Woodlands has partnered with dozens of restaurants and vendors eager to make your tastebuds sing.

Insider Tip: Don't forget to Show Your Badge for discounts at select shopping and dining locations!

 

A couple paddles a swan boat down The Waterway (toward the camera). Only the woman is visible; she has long dark hair, a brown shirt, and black pants. She's also wearing a bright blue life jacket. The scenery behind them features a footbridge and fall foliage.

A man turns a go kart around a corner at K1 Speed. He's wearing a green T-shirt, blue jeans, and a black, white, and blue motorcycle helmet. The track is gray and rubbery, the barriers alternating in red and white stripes. K1 posters line the back wall.

TEAMBUILDING & GROUP EXCURSIONS

One key to creating a memorable meeting involves a list of things to do between conference sessions—and Visit The Woodlands is not only bursting with ideas but keen to help you book your time slots! Challenge your colleagues to a go-kart race at K1 Speed, climb to new heights at the Texas TreeVentures aerial obstacle course, or relax with a peaceful swan boat ride down The Woodlands Waterway. Also, your hotel may offer custom group activity packages for golf, nature walks, cooking demonstrations, and more.

 

The camera focuses on the Visit The Woodlands sales booth at the 2025 Economic Outlook Conference (EOC). In the foreground are a professional businessmen Ryan Greenwood and Julie Quinn, smiling and ready to greet conferencegoers with questions about VTW. Further back are two women and a man discussing business.

An overhead view of the Food Truck Village at LPSC. There are at least 10 food trucks along either side of a parking lot, each with long lines of customers from the convention. In the back, on the left, is another lot with white pop-up tents and tables for guests to eat their lunch.

SERVICING OPTIONS

All Visit The Woodlands servicing options are free of charge depending on the number of rooms contracted for your meeting or event—and there are a lot to choose from! Between booking vendors, hosting information booths, and curating gifts for attendees, there's little Visit The Woodlands can't do to help you create an unforgettable event. One highlight from this year includes the collaborative creation of a "Food Truck Village" to accommodate 2,000 attendees at the Lunar and Planetary Science Conference.

 

Twelve people smile at the camera before the Exhibit Hall at The Woodlands Waterway Marriott Hotel & Convention Center. Everyone is dressed professionally and all wearing something in bright royal blue in honor of GMID. From left to right: Andrea Day, Ryan Greenwood, Brooklyn Newell, Carla Twidell, Nick Wolda, Julie Quinn, Josie Lewis, Ashley Fenner, Elizabeth Eddins, Rachael Varner, Ashley White, and Amber Parsley.

THE IMPACT

Visit The Woodlands wants you have the best meeting possible because your success is their success! Their funding is driven by hotel, sales, and mixed-use beverage taxes, so every hotel room booked and every dollar spent at local shops and restaurants helps them bring in new business and expand their complimentary offerings for returning groups. It's a win-win-win for Visit The Woodlands, meeting planners, and those who attend your events!

 

GET CONNECTED

Interested in bringing your next meeting to The Woodlands? Submit an RFP! Already booked in The Woodlands? Reach out to Servicing Specialist Julie Quinn for support in executing an outstanding event!